alloFactor: Medical Practice Scheduler, Billing, EMR Software & Patient portal

alloFactor modules
	Home
	Calendar
	Insurance Billing
	Patient Billing
	Reports
	Rules engine
	Document Mgmt
	Messaging
	Administration

Free Live Chat Software

Calendar

Front-desk spends most of their tim on the calendar module and hence it is built for productivity and ease of use. User can easily manage multi-provider appointments across multiple locations. Patient eligibility can be verified in real time during check-in with a single click. User can print encounter forms or scan in insurance cards easily. New patient registration details can be rapidly captured. Patients can be quickly checked out along with diagnosis and charge posting and co-pay/co-insurance payments. User can customize desktop to suit the way they function.

Calendar Views
You can view the calendar in daily, weekly, and monthly formats. You can also choose to customize view by physician or view all physicians across locations on same screens. You can further customize color-codes and appointment times.

Appointment types
User can just as easily create a single appointment or a recurring series of appointments. If user edits or make changes the changes instantly reflect on all individual appointments in the series. At the same time, a check-in or a cancellation only affect the individual appointment.

Colorful, Intuitive Design
The Scheduler's color-coded layout is easy to learn and efficient to use on a daily basis. Search and navigate effortlessly with the click of a mouse, finding what you need instantly. Setup schedules for equipment or nurse, in addition to your physicians. Assign order for display of providers or resources.

Customizable screens
It's easy to set up multiple physicians, locations, block times, appointment types and other preferences to get your appointment book just the way you like it. Patients can be quickly located using last name, first name, SSN or chart number.

Easy to Find
Data is organized into tabs on the same screen so you can quickly find what you need without endlessly searching through the system. Point-and-click navigation moves you easily through the patient's demographic information, eligibility, insurance and appointments tabs.

Multiple locations
You can view and manage appointments and charts and patient accounts across multiple locations as though they are a single location.

Easy appointment management
Scheduling appointments is fast - basic appointment creation involves just searching for patient and entering reason for visit. Optional fields such as referring provider & notes let you add data based on the specific appointment. Setting up recurring appointments is a snap using powerful recurrence screen. See all past and future appointments of a patient in a single tab. Easily cancel, delete or postpone any appointment from this tab.

Rapid Registration and Check-in
New patient registration is a snap by entering all demographic and insurance information in a single screen. Information necessary to check-in your patients is aggregated into a single screen. Check in tab displays the appointment, demographic and insurance details for quick verification before checking in the patient.

Increase upfront collection
Patient balance and co-pay are consolidated and displayed on front-desk screen and encounter form to help increase patient collection at the time of visit. This reduces the cost of balance billing and saves back office billing team time to focus on non-paying accounts only. alloFactor automatically calculates co-insurance based on the procedures selected. Set up separate fee schedules for cash patients to aid in collecting full payment at the time of the visit.

Intelligent
We know your front-desk is busy and it is easy to make mistakes - alloFactor intelligently prevents you from making inadvertent mistakes such as duplicate patient records, past appointment date, duplicate appointments on same dates or redundant future appointments.

Scan in insurance card
Directly scan insurance cards & registration documents into alloFactor. Reduce the time your staff spends on making insurance copies on paper and filing them on chart. Access or print insurance information if and when you in-fact need paper copies.

Check insurance Eligibility
With increasing number of uninsured patients you want to make sure you verify coverage upfront. We take the pain out of calling payers by establishing direct electronic connections. On coverage you can verify not only coverage but also that the demographic information and co-pay/co-insurance information so that your patient can collect the cash up-front. This drastically decreases the need to send out patient statements and decreases your accounts receivable. You can verify eligibility in real time at the time of check-in or in batch the day prior to the appointment.

Printing Schedules
Print schedules for individual providers or for group of providers in Microsoft Outlook(tm) Calendar format or as convenient day sheets. Day sheets are custom built to give front-desk access to all critical information such as co-pay due, deductible, balance due and phone number for quick reference. Calendar formats can be printed in daily, weekly or monthly formats.

Printing Encounter Forms
Your staff can print super-bills at the time of check-in or you can batch print fee tickets for an entire day. Select an encounter form from a set of predefined template based on your specialty. Or select a format and customize them to your specific practice needs including adding specific values that need to printed on the super-bill. Assign different encounter form formats for different provider or procedures.

Rapid Check-out
All data necessary for checking out a patient is consolidated into the Check-out tab - data fields allow the user to quickly enter diagnosis codes, procedures codes, and enter payments. You can find the diagnosis and CPT codes at the tap of a button. Customizable explosion codes help bundle CPT codes that are commonly used together such as lab panels or procedures and expand upon entering that single code. Reuse diagnosis and procedure codes from previous visit with a single click.

Customizable patient receipts
As a part of the checkout staff can print a patient receipt for the payment entered. While a default format for the patient receipt is included, it is completely customizable to meet your practices formatting needs.